The Insider's Guide to Event Booking Systems

The event booking system is a solution that provides certain tools required for the process of creating, running, and evaluating events.

According to a recent study, it is shown that more than 40% of people are dissatisfied with their event booking software mainly because it lacks some important features.

Important features that should be present in every event booking system are:

Attendees management:

Event booking software should be equipped with the feature where the organization can manage all the matters related to attendees, like to give people a chance to buy and register tickets online. When your staff will have a list of attendees, they will have control over the number of people attending the event and also for distributing important materials such as labels, brochures, and badges.

Effective staff recruitment:

If you do not have that much of employees then the event booking system should allow you to quickly find and hire them for the work. The system should provide a powerful database of qualified employees from which you can choose the best fit, the software shows all the temporary employees available for the time required and qualified for the job.

Moreover, it helps to complete the whole recruiting process so you can focus more on the event itself.

Budget and database:

With budget management, it is simple to monitor your funds and all expenses. It also allows estimating the expenses that occurred in every stage of planning the event.

Budget management is conducted with a database that puts together all the data that is collected from registrations, acquiring guests, analyzing the industries, etc. and then transform it into lists or time schedules of the events. All the important information is kept in the database, which becomes accessible at any time required.

Marketing the event:

Event booking software should have a tool focusing on promoting the events. The software should allow you to manage all the social media activities, blogs, etc. from one place. For this, you should create a community where people can share their memories, communicate with each other. And for creating loyal customers you can give discounts and coupons whenever possible.

Real-time functioning:

With this feature you can easily manage meetings, create lists of attendees and update the latest information on social media. The software should also provide real-time reports which will help the employees to maintain control over all the situations. As all the data will be available at one place it will become easy to track attendees or process guest arrivals.